Guidelines Video Submission

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Step-by-Step Video Submission Guidelines

1) What to Submit

YouTube Highlight: 4–6 minutes, horizontal (1920×1080).
Reels/Shorts (optional): 15–30 seconds each, vertical (1080×1920).
Soundbites/Interviews: Each clip under 1 minute.
Raw B-roll (optional): 10–15 steady clips, 5–7 seconds each.

2) Shooting Basics (Phone or Camera)

Clean the lens; set 1080p, 30 fps.
Orientation: Don’t rotate mid-shot (horizontal for YouTube; vertical for Reels).
Use the grid, tap-hold to lock focus/exposure.
Avoid digital zoom; step closer.
Keep shots steady (two hands or tripod).
Capture 10 seconds of room tone in a quiet spot.

3) Shot List to Cover

Scene setters: venue exterior, hall/mandap wide.
Prep & action: décor, rangoli, rehearsals, prasad prep, volunteer briefing.
Details: hands at work, diyas, flowers, instruments.
Community: kids/elders (with consent), accessibility, safety/first-aid.
Partners/Sponsors: logo boards, banners.

4) Interviews / Soundbites (<1 min each)

Quiet spot, subject facing natural light; chest-up framing.
Ask them to include the key fact in their first sentence.
Record two takes; confirm name & title spelling.

Prompt ideas:

What’s new at this Pujo and why it matters?
How many volunteers—what’s the vibe?
One way people can participate/support?
How are you making it accessible/eco-friendly?

5) Edit Structure (if you’re editing)

YouTube (4–6 min)

Cold open (3–5 best shots) → Title card
Organizer soundbite (what’s new)
Prep montage (b-roll)
Volunteer soundbite (how it’s coming together)
Community montage (rehearsals, décor, accessibility)
Closing soundbite (invite + dates)
End slate (event name • dates • venue • website/handle)

Reel (15–30s)
Hook visual → 2–3 b-roll beats → one-line invite → end slate. Keep text inside safe margins (avoid top/bottom 10%).

6) Graphics, Text & Music

Lower-third: Name — Role, Organization.
End slate: Event • Dates • Venue (postcode) • @handle / website.
No copyrighted music in submissions. Send clean/natural-sound; licensed music will be added at publish time.

7) Export Specs

Format: MP4 (H.264), 1080p, 30 fps.
Audio: AAC, 48 kHz.
File size: aim <1 GB per file (okay if slightly over for YouTube cut).
Thumbnails (optional): 1920×1080 JPG/PNG.

8) File Naming

pujo2025_youtube_cut_v1.mp4
pujo2025_reel_01.mp4
pujo2025_interview_organizer_abhol.mp4
pujo2025_broll_decor_01.mp4

9) Captions & Notes (one short doc or email body)

Include:

Clip list: one line per file (what/where/who/date).
Interview names & titles: exact spellings.
On-screen text to use (if any).
End-slate details: event name, dates, venue/postcode, website/handles.
Consent notes: e.g., “Parent consent for children in dance rehearsal.”

10) Credits & Byline

Video credit format: Video: /.
If accompanying an article, include your byline, headshot, and 30–50 word bio (optional but encouraged).

11) Consent & Safety

Ask before close-ups; written consent for minors if faces are clear.
Follow venue rules; don’t block aisles/exits; be respectful in sacred areas.

12) How to Submit

Upload to Google Drive / Dropbox / WeTransfer.
Share one folder containing: YouTube cut, Reel(s) (optional), and/or raw clips, plus your caption/notes doc.
Email the link with: your name, mobile, email and event contact.

13) Acceptance Checklist (quick)

YouTube cut 4–6 min (horizontal, 1080p)
Reels 15–30s (vertical, 1080×1920) (optional)
Each interview <1 min, clear audio
10–15 steady b-roll clips (5–7s)
End-slate details provided
Credits/consent info included
Files named clearly + uploaded link shared

Contact Information:

For any questions, clarifications, or submissions, please contact us at newsroom@newindiaabroad.com