Operations Manager

Career Group

May 12, 2025

02:28 PM

Career Group Los Angeles, CA

Company size : 51-200 employees
Job Type & Title : Remote
Apply Now
About Company:
Career Group is a widely recognized name in corporate and administrative recruitment. Our high-profile clients rely on us for our intuitive, organic approach, and for our strategic guidance throughout the hiring process. When you work with a Career Group recruiter, you gain a strategic career advisor or hiring partner for life. Career Group Companies is certified as a National Women Owned Business by the WBENC.
Skills:

Our client is hiring an Operations Manager to serve as the Founder & CEO’s operational right hand. This person will fully own executive support, internal project management, scheduling, and follow-ups — and will be responsible for ensuring that internal operations run without bottlenecks. The goal is simple: enable the CEO to focus on decisions and strategy by taking complete ownership of the operational layer.

This is not a junior admin role. They are looking for someone who is proactive, highly organized, polished, and able to drive cross-team coordination with minimal oversight.

"This will be more of an Operations Manager / Stealth Chief of Staff hybrid. The right person will be working directly with me, owning internal execution across teams, driving high-priority projects, managing workflows, and helping scale the company’s operating rhythm. They’ll still handle some administrative coordination (calendar, follow-ups), but this is much more about leverage, execution, and internal leadership.

Responsibilities:

Fully manage CEO calendar, meeting scheduling, and follow-up communications.
Own administrative workflows, including light recruiting coordination, internal task management, and external vendor relationships.
Replace and internalize services currently outsourced to operational concierge services (e.g., Chore).
Manage and track special projects across teams (e.g., event planning, internal process builds, investor updates).
Create short, structured reports for the CEO summarizing project status and outstanding decisions.
Drive cross-team communication and project deadlines to completion.
Constantly anticipate operational needs and proactively create solutions without needing to be asked.

Ideal Candidate:

5-8 years experience supporting a founder, executive, or leadership team at a venture-backed startup or high-growth company.
Strong project management skills with a demonstrated ability to manage multiple initiatives simultaneously.
Sharp, polished written communication — capable of ghostwriting follow-ups and creating briefing notes.
Extremely organized and systems-minded — able to build workflows that scale with the company.
High ownership mentality; views problems as opportunities to create leverage.
Proficiency with common tools: Slack, Notion, Google Suite, CRM platforms. Bonus if experienced with Airtable, Asana, or Zapier. AI Software is #1 Skillset/ ChatGBT
Compensation: Early-stage equity grant
Full benefits and remote flexibility

India Abroad® and New India Abroad®, publications of Indian Star LLC, are primarily meant to keep the Global Indian Diaspora informed about what is happening in India, the world and in their own neighborhoods through digital platforms, and print publications.