Operations & Administrative Assistant

Omniscient Digital

August 29, 2025

07:04 PM

Austin, TX

Company size : 11-50 employees
Job Type & Title :
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About Company:
Omniscient Digital partners with ambitious B2B brands to drive attributable growth and revenue through SEO, GEO, and content. We believe SEO and content should drive business outcomes, not just vanity metrics. We build organic growth programs targeting meaningful KPIs like qualified leads, pipeline and revenue in addition to traffic and channel saturation. We believe in filtering the noise to move the needle. There are unlimited things you can do, but time and resources are finite. We leverage data, strategic alignment, and cross-functional expertise to prioritize the small percentage of actions that have the largest impact on your revenue. We commit to learning and iterating, indexing on your unique and hard-to-fake competitive advantages. Together, we deliver. All too often, Google Drives are graveyards of beautifully designed slide decks, comprehensive “audits,” and article drafts. Instead of acting as a task factory or assembly line, we integrate ourselves into your team and operate as an extension. Expect a sparring partner and strategic voice keeping each other accountable to your organic growth goals. Brands like SAP, TikTok, Jasper, Loom, HotJar, BetterUp, Adobe, and Order have partnered with us to drive organic growth.
Skills:

Your job as the Operations & Administrative Assistant will include, but won’t be limited to:

Project Management & Operations

Follow up on meetings and add tasks to our project management tool
Monitor Asana for overdue tasks or blockers and flag the appropriate team member
Follow up on incomplete time sheets from team members
Build monthly time tracking reports for leadership to understand team capacity and hiring needs
Build custom GPTs to enable client teams to streamline their work and research
Build SOPs for repeatable administrative tasks

Content & Editorial Support

Use automations to generate content briefs with input from client teams
Produce Clearscope reports
Upload content into client content management systems like WordPress and Webflow
Maintain and update client content brief templates, ensuring alignment with personas and roadmaps

Sales & Marketing

Support podcast publishing workflow
Make updates to the company website
Repurpose content using AI workflows and upload to social scheduling tool for approval
Draft initial sales proposals using AI workflows and presentation templates
Organize sales proposals and client files in Google Drive

Recruitment & People Ops

Perform initial applicant screening (reject clear “no’s” and rate promising profiles)
Schedule candidate interviews using Ashby
Support hiring for specialist roles by setting up Clay sourcing and Ashby sequences
Enable tool access and automation for freelancers (Drive, Airtable, etc.)

Who You Are

2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup
You proactively communicate progress and challenges to keep stakeholders informed.
You have outstanding written and verbal communication skills.
You’re organized, proactive, and resourceful.
You try to solve problems independently before asking for help.
Willingness to learn and take on evolving responsibilities as the team scales
Familiarity with tools like Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai.
Basic understanding of marketing is a strong plus.
You’re meticulous. Whether it be a well-placed comma, a pixel-perfect design, or clear communication, you sweat the details.
You seek feedback. You’re eager to learn new things to grow and improve your skills.
You believe in punctuality. Deadlines are not optional for you.
You’re an intellectually curious critical thinker. Time flies by as you find yourself researching interesting topics or finding creative ways to solve a problem.
You’re process-oriented. You try to be as efficient as possible, usually by creating checklists and systems. You're always looking for ways to improve a process.
You make great decisions quickly. You have a bias toward action and learning on the fly. You don't shy away from making the best decision at the moment, knowing that you can iterate and improve as you go.
You’re adaptable. You're flexible and agile. You realize that things change and often don't work out perfectly, so you do what needs to be done and keep moving forward.
You’re great at working independently. You’re comfortable setting and achieving your own goals and can communicate what you’re working on. You don't need or want to be managed, and you don't depend on stress or high-pressure environments to get shit done.
You're not an asshole. We spend a lot of our days engaging with team members and clients. There's no room for assholes. You're friendly, eager to jump in and take ownership, and love to work as a team to be successful.
The application password is: OPS2025

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